If you want to add some expanatory words to your share invitation, type them in the message box just like in an ordinary email.This returns you to the invitation message window. Click OK when you've finished selecting the names.Repeat steps 3 and 4 if you want to select several names. Click the To-> button to add the selected name to the list.Use the Search: box to find names in the global address list, and click on the name required in the list:.Click on the To: button to select names from the global address list ( NOTE - DO NOT enter names or addresses by hand into the To: box because that method doesn't work): This opens a window almost identical to one for composing an email, but will have a prepared Subject line and shows the contacts folder to be shared.Right-click the new contact folder you created in the first section ( project-members in our example), point to Share in the drop-down menu, then click on Share Contacts:.Share access to the new contact folder with other people If your contact group has already been set up in another contacts folder, you can move it to your new folder by means of drag-and-drop.

The instructions are separate because contact groups might want to be set up for personal use only. The procedure for creating a contact group and adding members to it is described separately in FAQ 2314 (start from step 2). The new folder should appear in the list of folders: You can choose where the new folder is to be created, but if you don't, the folder will be created alongside the existing folders (this is recommended).Enter the name of the new folder in the Name: box (in our example, we've chosen the name project-members):.Right-click on any of the existing folders, and select New Folder.:.Click on Contacts at the lower left of the Outlook window so as to see your contacts folders:.

Make the new folder accessible to selected persons.Д®ach step is described in detail below (these instructions assume the use of Outlook 2010):Д¬reate a contacts folder for the contact group.

Create the contact group within the new folder.

Create a new contacts folder to contain only the contact group.

It will not be available to those using other email applications. Note also that the contact group and its containing folder will only be available to other Outlook users on the Exchange system. For this reason it is best to keep contact groups in folders of their own, so that no other contacts information is made accessible to others. However, the contact group can only be made available to others by making its containing contacts folder a shared folder. If you have a contact group containing a number of addresses of a group of people you email repeatedly, it is possible to make the contact group available to other named Exchange users so that they can also use it to email the same people. This article is for members of staff and researchers who have their email hosted on the Exchange system.ДЄ contact group acts like a mailing list, but remains internal to Outlook and Exchange, and is private to you unless shared with others. 2504How to share an Outlook contact group

How to share outlook contact groups